Yorkshire Hills Board Meeting Minutes 4/3/2024

 

Meeting Minutes

Yorkshire Hills Homeowners Association

Date: 4/3/2024

Time: 7:30 - 8:30pm

Location: Lupton Residence 

Attendees: Fred Lupton, Randy Dence, Sanjeev Kumar, Julie Picknell, Rich Spencer

Regrets: 

Discussion Summary

1. Roads
• Julie shared that York Township may support road work with grant money for special assessments.  Possibly up to 25% of the cost.
• Volunteers would be needed to support such an effort.
• A new culvert is set to be installed in the neighborhood.  Fred volunteered to ask the County about additional information.
2. Financial Condition 
• A second billing notice was not mailed for the previous year.
• Need to follow-up on residents that are behind on payments.  Penalty / administration fees may need to be discussed.
• Annual billing should be mailed around mid-April.
• Annual tax filing will be completed in the near future.
3. Website and Communications
• Rich volunteered to take over administration of the website and communications.
• The Board approved the purchase of new solar lights.
• Randy will seek information about sign replacement.
4. Entrance Sign
• Julie volunteered to paint the sign in July. 
5. Roads
• Discussed challenge of getting actionable information.
• The Board would like to seek a contact with the County regarding an estimate, but does not have a contact and it is unclear who would provide such information. 
6. Association Annual Meeting
• No date was set.
• Agreement that more information regarding the roads is needed.

The meeting was adjourned at 8:30pm. 

Yorkshire Hills Board Meeting Minutes 7/12/2023

Meeting Minutes

Yorkshire Hills Homeowners Association

Date: 7/12/2023

Time: 7:00 - 9:00pm

Location: Lupton Residence 

Attendees: Fred Lupton, Randy Dence, Sanjeev Kumar, Steve Homan

Regrets: Julie Picknell

Discussion Summary

1. New Neighbors
• The Board estimated that turnover has been high, potentially 15-25% over the past 3 years.
2. Financial Condition 
• Tax returns have been filed.
• Annual billing should be mailed in the near future.
• It was asked that a reminder be added to the mailing regarding storage of boats and recreational vehicles.
• The current bank account balance is approximately $40,000.
• The insurance billing was received and there were no changes anticipated.
3. Entrance Sign Condition
• Requires maintenance for lighting, paint, and landscaping.
• The Board approved the purchase of new solar lights.
• Randy will seek information about sign replacement.
4. Roads
• A possible contact with the County was discussed. 
5. Association meeting
• Possible dates were discussed for the full Association meeting.
• Potential date of October 4th was proposed, but not finalized.

The meeting was adjourned at 9pm. 

Minutes for YHHA board meeting on 5/8/19

Minutes for YHHA board meeting at the Lupton house 5/8/19 7 PM

attended by Fred, Randy and Steve, regrets from Julie and Sanjeev

following are the minutes:

1. Confirmed with gun club for May 22 we are less than two weeks out so we need to get email out from Sanjiv and signposted with Gary Ward. Randy to contact Gary to get the sign out. As a follow-up the sign was posted on 5/11/19
   
2. Jean and Gary Ward wish to install a gazebo it is a purchased item from Costco. They had sent us the link and the location as to where it will be placed on the concrete patio on the west side of the house. Basically, it is not very visible from the street or other neighbors. The board decided that this is a temporary structure and not really covered by the confidences and therefore we feel it is okay.
   
   
3. Cody Rocky at 5911 Sherwood Dr. since the board to page plans showing a new two-car garage with a restroom and party room on the back at a 90° angle to their house along with a new pool and fence in ground. We discussed setbacks of the garage and addition to the driveway. It looks to meet all the requirements and therefore was approved by the board. Fred Lupton sent follow-up email.
   
   
4. Agenda for May 22 meeting
1. Welcome
2. Finances
3. roads and results of the town hall meeting on May 16 at the stony Creek Road home of the York Township board.
4. Entrance sign conditions

                                                               i.      we got a $1000 quote from Jim Budney landscaping

                                                             ii.      we wish to get a second quote maybe from nature’s garden center

5. real estate update from Julie Picknell
6. General discussions
   
   
4. Roads meeting will be held at the York Township on the 16^th Steve and Julie and maybe Fred will try to attend.

Meeting ended at 7:45 PM. We wish to try to have another meeting before the 22^nd maybe on Monday the 20^th.

Annual Meeting on May 22 2019

This message is for all residents of Yorkshire Hills.

Hello Neighbors,

Your homeowners’ association board would like to invite you to our annual meeting scheduled for Wednesday, May 22 at 7 PM at the Tri-County Sportsman’s League 8640 Moon Rd, Saline, MI 48176. The meeting will be at the lower floor meeting room. 

The agenda is to include:

1. Introductions and Welcome
2. Discussion of Finances of the YHHA Association
3. Discussion of roads and results of the upcoming town hall meeting on May 16 of the York Township board.
4. Discussion of the condition of the Entrance Sign and quotes for update and maintenance of the sign.
5. Real estate update from Julie Picknell
6. General Discussions

Please join us for the annual meeting of Yorkshire Hills Homeowner's Association at 7 PM on May 22 at the Tri-County Sportsman’s League lower floor meeting room.

Thank You.

Fred Lupton

YHHA President

Randy Dence

YHHA Treasurer

Sanjeev Kumar

YHHA Board Member

Steve Homan

YHHA Board Member

Julie Picknell

YHHA Board Member

Yorkshire Hills Association Annual meeting June 14, 2017

Hello neighbors,

Your homeowners’ association board would like to invite you to our annual meeting scheduled for Wednesday, June 14 at 7 PM at the Tri-County sportsman’s league on Moon road.

The agenda is to include

      1. a review of 2016 financials
      2. the election of new board members
       3. a vote to approve version 1 bylaws
       4. discussion of expenditure proposals for the budget

We will attempt to do absentee ballots for board members and bylaw proposals.
Please review information on the bylaws posted on our website
Yorkshire Hills.org

The link to the bylaws is on the right hand column of the webpage in previous board meeting minutes are available here as well.

Please join us for our annual meeting 7 PM June 14 at the gun club on Moon Road.

Fred Lupton
YHHA President
Bylaws link here

https://drive.google.com/open?id=0B1Pgc_PLm6mCWXZXVzNnT2JQekE

YHHA Planning Association mtg in May 2017 & looking for new board members

Hello Neighbors,
We are looking for new board members to run for a 2 year term on YHHA Board from June 2017.  We are also looking to have a meeting soon to approve financials and new Bylaws.  Please review the documents in the sidebars on this blog.

All Association Meeting Agenda July 13 7pm at Tri County Sportsmen's League

Next association meeting with be July 13 7pm at

Tri County Sportsmen's League

8640 Moon Rd, Saline, MI 48176

Proposed All Association Meeting Agenda

1.    Introductions

2.    Financials

3.    Bylaws vote with some discussion but we will not read through all of them.

              Please review on this page ===> under meeting Info

4.    Budget proposals discussions and discretionary spending approvals or request to continue to investigate.
See mailbox proposal via link on right side of page along with by-laws.

5.    Subcommittee volunteers?  Welcome committee and social committees.

6.    Other

We will try to be done by 9pm.