Spring update email sent April 16 2016

SPRING UPDATE FROM THE YORKSHIRE HILLS HOMEOWNERS ASSOCIATION BOARD

Spring has arrived!  Soon our neighborhood will be green again and the flowers will return to decorate our yards and decks!

The Board would like to give a short update on events since our last homeowners meeting:

At the November 18^th Membership Meeting two new Board Members were nominated and voted on by the membership. The result was the addition of Gary Ward and Randy Dence to the Board.

The 2016 Board has met three times the Membership meeting. The majority of the time has been taken up reviewing and modifying drafts of the Bylaws, assigning roles, and getting to know the new board members as part of the team.

At this time, Clark Macy has decided to step down after serving for over 9 years on the Board. Clark has had the important and time consuming task of treasurer. The Board would like to give Clark a heartfelt “Thank You” for all the time and dedication to the betterment of our community.   His was a thankless job and we are all very grateful for all the countless hours he put into keeping the books for our association.   

At the last Board meeting Randy Dence was nominated and approved by the Board to be the new treasurer.  We are looking forward to working with Randy as he fills in this much needed role and want to thank him in advance for volunteering to take on this task. 

Since there has been a number of changes on the Board with new members, retiring members, new Bylaws, and new treasurer, the Board made a decision to POSTPONE the scheduled April 19^th, 2016 Membership Meeting to a date to be determined in late May or June. This will give the Board enough time to finish the Bylaws, prepare a budget, and a project list with quoted cost for voting approval. 

YHHA Board

Mary Newton    doctormarynewton at gmail.com              Fred Lupton       fred at brassregisters.com

Steve Homan     shoman54 at gmail.com                                  Gary Ward          hockeyward3 at aol.com

Randy Dence     rdence at icloud.com                                      

Yorkshire Hills Board Mtg Minutes Date: 3/23/16

Yorkshire Hills Board Mtg Minutes

Date: 3/23/16 7pm at Lupton House

Attended: G. Ward, R. Dence, F. Lupton, Mary N. absent Steve Homan

Minutes by F. Lupton

1. Minutes approved from last meeting.
2. Financial update from Randy. Randy is now set up at TCF Bank with signatures. He is going to stop paper statements to save two dollars each for savings and checking accounts. He is going to set up online access. We do have a federal tax ID number.
3. Discussion of website. Fred Lupton tried to explain the basics of website and mail and Google blog and Google doc information. We have our website as a pointer through Go Daddy.com. Mike Ward pays $35 a year to maintain this. It is in his name and Fred Lupton does not really have a desire to move it over unless we absolutely have to as he maintains several sites under one account. Yorkshire Hills.org is simply a pointer to a Google blog website which is maintained under the YorkshireHills48176@Gmail.com account.  Gary Ward said he might ask a web savvy neighbor if there is a better way to handle this.
1. Fred Lupton explained that sending out emails is difficult because sending bulk emails tends to be rejected by Gmail and Fred’s personal email address as spam. So I generally have to break up an email into four blocks of 25 to send to the neighborhood. And this takes time.
4. Continued review of bylaws. Gary will continue to make updates.
5. Next meeting to discuss communication and set annual meeting and final bylaws review Randy to bring tax and insurance information
6. meeting will be Wednesday, April 20 the day after the date that we had set for an all Association meeting which we are postponing until May or June.

Fred W. Lupton

Yorkshire Hills Board Mtg Minutes Date: 3/2/16

Yorkshire Hills Board Mtg Minutes

Date: 3/2/16 7:15pm -8:30 at Lupton House

Attended: G. Ward, R. Dence, F. Lupton, Mary N.

Minutes by F. Lupton

1. Minutes approved from last meeting.
2. Clark Macy resigned from the board effective February 1, 2016. He dropped off a box of financial records for Randy Dence.  We appreciate his nearly 10 years of dedicated service and handling financials for the board. His work was very good and thankless but nevertheless we thank him again for his hard work.
3. Randy Dence will be the treasurer two years renewable. Voted and approved.
4. Discussion of bylaws. We continued a detailed discussion of the proposal made. We will make updates and formatting changes. Fred it to define roles. Including president and treasurer and maybe communications person. Gary to work on for next mtg.
5. No update on Incorporation MI non Profit from Randy….
6. Next full Association meeting to be delayed until May or June. This is to give us time to work on the bylaws and update the treasury information and do a billing update and project planning. We need to make sure we don’t conflict with graduation in early June.
7. Gary to work on update email for spring Fred to send it. Update: Gary wrote this in early March but Fred did not get a chance to send it until mid April.
8. Randy to do billing.
9. Next board meeting planned for March 23 at 7 PM.
10. Miscellaneous discussions and project brainstorming.

Yorkshire Hills board meeting December 16, 2015

Yorkshire Hills board meeting

December 16, 2015 7:15 PM at the Lupton house

attended: Gary Ward, Randy dance, Mary Newton, Steve Homan, Fred Lupton

Clarke Macy joined at 7:30

1.       Discussion of last all Association meeting minutes which were posted.

2.       Discussion of drafting some bylaws with Gary Ward to work on before next meeting.

3.       Incorporation of Michigan nonprofit. Randy to investigate.

4.       Next meeting of the board January 27 . (This was later postponed.)

5.       Next all Association meeting tentatively planned for April 19