Yorkshire Hills Board Meeting Minutes 7/12/2023

Meeting Minutes

Yorkshire Hills Homeowners Association

Date: 7/12/2023

Time: 7:00 - 9:00pm

Location: Lupton Residence 

Attendees: Fred Lupton, Randy Dence, Sanjeev Kumar, Steve Homan

Regrets: Julie Picknell

Discussion Summary

1. New Neighbors
• The Board estimated that turnover has been high, potentially 15-25% over the past 3 years.
2. Financial Condition 
• Tax returns have been filed.
• Annual billing should be mailed in the near future.
• It was asked that a reminder be added to the mailing regarding storage of boats and recreational vehicles.
• The current bank account balance is approximately $40,000.
• The insurance billing was received and there were no changes anticipated.
3. Entrance Sign Condition
• Requires maintenance for lighting, paint, and landscaping.
• The Board approved the purchase of new solar lights.
• Randy will seek information about sign replacement.
4. Roads
• A possible contact with the County was discussed. 
5. Association meeting
• Possible dates were discussed for the full Association meeting.
• Potential date of October 4th was proposed, but not finalized.

The meeting was adjourned at 9pm. 

Minutes for YHHA board meeting on 5/8/19

Minutes for YHHA board meeting at the Lupton house 5/8/19 7 PM

attended by Fred, Randy and Steve, regrets from Julie and Sanjeev

following are the minutes:

1. Confirmed with gun club for May 22 we are less than two weeks out so we need to get email out from Sanjiv and signposted with Gary Ward. Randy to contact Gary to get the sign out. As a follow-up the sign was posted on 5/11/19
   
2. Jean and Gary Ward wish to install a gazebo it is a purchased item from Costco. They had sent us the link and the location as to where it will be placed on the concrete patio on the west side of the house. Basically, it is not very visible from the street or other neighbors. The board decided that this is a temporary structure and not really covered by the confidences and therefore we feel it is okay.
   
   
3. Cody Rocky at 5911 Sherwood Dr. since the board to page plans showing a new two-car garage with a restroom and party room on the back at a 90° angle to their house along with a new pool and fence in ground. We discussed setbacks of the garage and addition to the driveway. It looks to meet all the requirements and therefore was approved by the board. Fred Lupton sent follow-up email.
   
   
4. Agenda for May 22 meeting
1. Welcome
2. Finances
3. roads and results of the town hall meeting on May 16 at the stony Creek Road home of the York Township board.
4. Entrance sign conditions

                                                               i.      we got a $1000 quote from Jim Budney landscaping

                                                             ii.      we wish to get a second quote maybe from nature’s garden center

5. real estate update from Julie Picknell
6. General discussions
   
   
4. Roads meeting will be held at the York Township on the 16^th Steve and Julie and maybe Fred will try to attend.

Meeting ended at 7:45 PM. We wish to try to have another meeting before the 22^nd maybe on Monday the 20^th.

Annual Meeting on May 22 2019

This message is for all residents of Yorkshire Hills.

Hello Neighbors,

Your homeowners’ association board would like to invite you to our annual meeting scheduled for Wednesday, May 22 at 7 PM at the Tri-County Sportsman’s League 8640 Moon Rd, Saline, MI 48176. The meeting will be at the lower floor meeting room. 

The agenda is to include:

1. Introductions and Welcome
2. Discussion of Finances of the YHHA Association
3. Discussion of roads and results of the upcoming town hall meeting on May 16 of the York Township board.
4. Discussion of the condition of the Entrance Sign and quotes for update and maintenance of the sign.
5. Real estate update from Julie Picknell
6. General Discussions

Please join us for the annual meeting of Yorkshire Hills Homeowner's Association at 7 PM on May 22 at the Tri-County Sportsman’s League lower floor meeting room.

Thank You.

Fred Lupton

YHHA President

Randy Dence

YHHA Treasurer

Sanjeev Kumar

YHHA Board Member

Steve Homan

YHHA Board Member

Julie Picknell

YHHA Board Member

Yorkshire Hills Association Annual meeting June 14, 2017

Hello neighbors,

Your homeowners’ association board would like to invite you to our annual meeting scheduled for Wednesday, June 14 at 7 PM at the Tri-County sportsman’s league on Moon road.

The agenda is to include

      1. a review of 2016 financials
      2. the election of new board members
       3. a vote to approve version 1 bylaws
       4. discussion of expenditure proposals for the budget

We will attempt to do absentee ballots for board members and bylaw proposals.
Please review information on the bylaws posted on our website
Yorkshire Hills.org

The link to the bylaws is on the right hand column of the webpage in previous board meeting minutes are available here as well.

Please join us for our annual meeting 7 PM June 14 at the gun club on Moon Road.

Fred Lupton
YHHA President
Bylaws link here

https://drive.google.com/open?id=0B1Pgc_PLm6mCWXZXVzNnT2JQekE

YHHA Planning Association mtg in May 2017 & looking for new board members

Hello Neighbors,
We are looking for new board members to run for a 2 year term on YHHA Board from June 2017.  We are also looking to have a meeting soon to approve financials and new Bylaws.  Please review the documents in the sidebars on this blog.

All Association Meeting Agenda July 13 7pm at Tri County Sportsmen's League

Next association meeting with be July 13 7pm at

Tri County Sportsmen's League

8640 Moon Rd, Saline, MI 48176

Proposed All Association Meeting Agenda

1.    Introductions

2.    Financials

3.    Bylaws vote with some discussion but we will not read through all of them.

              Please review on this page ===> under meeting Info

4.    Budget proposals discussions and discretionary spending approvals or request to continue to investigate.
See mailbox proposal via link on right side of page along with by-laws.

5.    Subcommittee volunteers?  Welcome committee and social committees.

6.    Other

We will try to be done by 9pm.

Yorkshire Hills Board Mtg Minutes 6/8/16

Yorkshire Hills Board Mtg Minutes

Date: 6/8/16 7:15pm at Lupton House

Attended: G. Ward, R. Dence, F. W. Lupton, absent M. Newton, late(8:15) Steve Homan

Minutes by F. Lupton

1. Updates
1. Must postpone planned all association mtg for next week due to us not being ready.
2. FWL got letter from Randy for dues mail on 5/24 but has not had time to send it due to graduation activities. We made edits including due date and corrections.
3. Sandwich board is finished by Gary Ward ($40)
4. Flowers on sign are done by Jean Ward but she has not invoiced yet.
5. Insurance change will happen in July
6. FWL not added to bank accounts yet. (need FWL at bank)
2. Taxes: We have 2 choices for filing: full form for 501c very complex and detailed (expensive) or form 1120H for homeowners assn but it is very restrictive for income sources (we are ok) and expenditures (social not ok over 10% of total expenditures).  We decided for 1120H for March 2017.
3. Discuss by laws again hopefully with final edits.
4. Budget discussions:
1. Income: we discussed number of paying units and that we have no documentation on agreements made from long ago on signage care.
2. Expenditures: 

                                          i.    Fixed and standard items are well documented and not too much.

                                        ii.    Discretionary items need approval and we need some proposals.

1.    Lights on signage. This has been around forever and we still want to discuss with entrance owner and figure out a way.

a.    Details: how to hook up to house, easements needed (legal work). Payment for expenses. Mary Newton was to look into this.

2.    Utility box landscaping proposal. This is a new idea and has lots of legs so we need to consider how. Basic idea is to offer homeowner’s 2-3 options for simple landscaping around the utility boxes in their yard.  We would need a release form to be signed. Maybe this would cost $300 per home?  We could do 10 a year. This would be for general beatification. We have not had any luck asking utilities to maintain repaint relevel or repair current boxes.

3.    New Mailboxes Proposal.  FWL suggests a program to offer new original neighborhood style mailboxes to 10-15 randomly selected homes. Each could accept or reject but is asked to contribute around 10-15%.  We could do for 7-8 years until everyone has been offered.  Mailboxes are homeowner’s property and we would need a release form to be signed. This would be for general beatification.

4.    We discussed road repairs but this is well beyond our $40 dues.

                                       iii.    We need more detailed proposal for the all association meeting

5. New meeting date July 13 7pm at gun club. FWL to contact Gerald Chie.
6. FWL to do billing email this weekend.  Steve will do the mailings to those who need it FWL to send him the list. FWL to do mailboxes budget proposal.
7. Randy to do overall budget proposal. We need annual mtg agenda and post on website. We discussed process for voting but again we don’t need unless split vote.
8. Adjourn meeting 8:50. 

 After meeting: FWL proposed All Association meeting Agenda July 13 Gun club 7pm

1.    Introductions

2.    Financials

3.    Bylaws vote with some discussion but we will not read through all of them.

4.    Budget proposals discussions and discretionary spending approvals or request to continue to investigate.

5.    Subcommittee volunteers?  Welcome committee and social committees.

6.    Other

Fred W. Lupton